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   East Dean Parish Council

Minutes of the Annual Meeting of East Dean Parish Council held on Tuesday 15th May 2012 at 7.30pm in St. Winfrid’s Church, East Dean

Present

Richard Newton, RN (Chair), Lydia Baxter, LB(councillor), Jo Lush, JL (councillor), Paula Rickaby, PR(councillor), Helen Wheelwright, HW (clerk) and two members  of the parish.

1.      Election of Chair

It was agreed to elect Richard Newton as chairman.

2.      Chairman’s Declaration of Office

RN signed his declaration of acceptance of office.

3.      Election of Vice-Chair

It was agreed to postpone the election of vice-chairman until the next meeting

4.      Apologies for Absence

A Sillence and A Gibson

5.      Open Forum

A parishioner asked about the notice board by DJT’s. The clerk apologised for not putting up notices due to difficulties with pinning up. She promised to approach DJT to see if he could fit a soft backing board.

6.      Declarations of Interest

RN explained that he, PL and JL had received a dispensation from TVBC to allow them to vote on the issue of the Rights of Way Claim.

7.      Minutes of last meeting

Minutes of the last meeting on 13th March 2012 were agreed and signed by the chairman as a correct record.

8.      Annual Risk Assessment

The Annual Risk Assessment was discussed and it was agreed that it was valid. RN stated that he needed to check his member’s interest form. Clerk to forward computer records to RN.

9.      East Dean Road Speed limit update

RN reported on the correspondence he had had with Paul Garrod in which Mr Garrod had suggested the installation of footpaths as a way forward. The council discussed this option but felt that footpaths would be very expensive. It would also not be possible to have footpaths throughout the village due to lack of verges in some areas. Traffic calming measures were also ruled out for the same reasons. Footpaths would also  not be a solution for children on bikes . It was agreed to keep asking for a reduction to a speed limit of 30.Clerk to get back to Mr Garrod and tell him of the council’s decision. Clerk to check with HALC on the feasibility of a petition.

Signed ..................................................   Date .............................................................

10.  Newsletter: content and format

It was agreed to postpone this item until AS was present.

11.  Feedback from Clerk’s appraisal

There had not been an opportunity to do the appraisal therefore this item was postponed.

12.  Open Access land update

RN had met with James Parry to discuss this issue. They had discussed an l-shaped path inside the  perimeter fence but Mr Parry was not happy with the area not being fenced off but also not happy with the idea of a fence, since this would be like giving land away. They then discussed the option of the burning ground being fenced off however Mr Parry said he would not allow this. The council is still waiting for the response from Mr Slaughter, Scientific Officer at Test Valley.

13.  Update and Agreement on further action on Rights of Way Claim

The Public were excluded from this item due to the confidential nature of the Discussions

It was agreed that the council were in favour of the alternative routes proposed by Colin Piper of HCC. Clerk to get back to Colin

14.  Diamond Jubilee Update including siting of oak tree

It was agreed that the marquee could be used for the Jubilee celebrations on 4 June.LB and husband to help put up the marquee. RN to transport if AS is not able to. It was further agreed to plant the oak tree out on the piece of land opposite Staplegrove in the autumn. Clerk to check on protective fencing and ownership of land

15.  Police meeting Update

PR reported that there were still problems with diesel dipping. Two people in Lockerley had been fined for speeding.

16.  Planning. Discussion of Planning Applications
12/00927/fulls, Hill View, No Objection
12/00989/agns, Grain Store, Dean Hill Barn Farm, No Objection

 

17.  Accounts

(a)   Balance of Accounts. On 15 May the current a/c had £3,301.29 and the deposit a/c £1,238.86 in credit.

(b)   Authorisation of Cheque Payments

15 May, Helen Wheelwright salary, £185.06

15 May, Helen Wheelwright, reimbursement for payment of dog waste

bin and uncontested election costs, £109.86

15 May, HALC Affiliation fees, £118

Signed ..................................................   Date ............................................................

(c)    Approval of Accounts, EOY Bank Reconciliation, Annual Return and Annual Governance Statement.

The documents listed above were approved and signed by the Chair and RFO/clerk.

d. The first half of the 12/13 precept was received early on 26 March, £1675

18.  Correspondence

There was no new correspondence but it was requested that the previous correspondence bag be circulated and returned at the next meeting.

19.  Open Forum

No questions were asked.

20.  Date of next meeting

10th July 2012 at 7.30, 12th September 2012 at 7.30

The meeting closed at 8.45  Signed ..................................................   Date ............................................................